Proof

Digital proof of collection and proof of delivery on every job

Every OVM job closes with digital proof of collection and delivery provided. That is how the office and the customer close the job.

OVM Ltd, Companies House SC834621. Digital proof of collection and delivery provided. 0141 459 1302.

OVM Ltd, 48 West George Street, Glasgow, G2 1BP. Telephone 0141 459 1302.

Instant Quote0141 459 1302

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Registration, both postcodes, date, name, company, phone and email.

Company or individual
On every job
POC and POD
What is in it
Photos, mileage, signature
Proof
Digital
Office
0141 459 1302

  • Our own software

    Every job is booked, tracked and closed in software we built for the motor trade.

  • Always driven

    Moved under trade plates by a driver, never loaded onto a transporter.

  • Fully insured

    Motor trade road risk while the vehicle is driven on our plates.

  • POC and POD on every job

    Digital proof of collection and delivery provided when the vehicle is handed over.

On this page
  1. Collection is recorded before the wheels turn
  2. Delivery is signed, then the proof goes out
  3. Why the office insists on it
  4. This is the file that closes the job
  5. What actually happens
  6. Common questions

Collection is recorded before the wheels turn

The driver photographs the vehicle at collection: panels, mileage, condition notes, keys and any documents travelling with it. That is the proof of collection. It is captured on the device before the car or van moves.

If something is already marked, it is on the record at the start. That is the point. A dispute two days later is an argument without photos. A dispute with the POC in hand is a fact.

Photographs at collection

Every panel, plus the mileage reading, against that registration.

Condition noted on the device

Not a paper pad in a cab. The record is digital from the first photo.

Delivery is signed, then the proof goes out

At the far end the driver takes the same record again and the person receiving the vehicle signs on the device. That is the proof of delivery.

Digital proof of collection and delivery provided, emailed when the handover is done. The office closes the job against that file. You close it the same way. There is not a second report to chase.

Signature on delivery

Captured at handover and included in the digital proof. A drop on a kerb with no name is not a close.

Digital proof, both ends

Proof of collection and proof of delivery together, held against that registration.

Dealer deliveryWhat paperwork is required

Why the office insists on it

Retail handovers, lease returns and de-fleets all get argued about later. The digital proof is what the argument is decided on. We do not run a job without it. We do not treat it as an optional extra on the invoice.

If you need the report sent to more than one mailbox, say so when you book. The office will copy who you name.

Vehicle movementsIs trade plate delivery insured?
An OVM proof of collection report with panel photographs, mileage and condition notes

In practice

This is the file that closes the job

A real proof of collection, identifying details removed. Photographs, mileage, notes and the signature, in the digital proof. You do not produce this. You receive it.

How it runs

What actually happens

Four steps. Most of them are ours rather than yours.

  1. 01

    Driver arrives and photographs

    Panels, mileage, keys and documents, before anything moves.

  2. 02

    The vehicle is driven on trade plates

    One driver, door to door. No depot in the middle.

  3. 03

    Handover and signature

    The same record at delivery, signed by the person taking the vehicle.

  4. 04

    Proof emailed

    Proof of collection and proof of delivery together. The job is closed.

Questions

Common questions

Prefer to speak to someone? Call the team.

Instant Quote0141 459 1302
What is on an OVM proof of collection?

Photographs of the vehicle, the mileage reading, condition notes and the keys and documents checked at collection. It is captured before the vehicle moves.

What is on the proof of delivery?

The same style of record at the far end, plus a signature from the person receiving the vehicle. Digital proof of collection and delivery provided.

Do I get this on every job?

Yes. Digital proof of collection and digital proof of delivery are standard on every OVM movement. Not an extra.

Can more than one person receive the digital proof?

Yes. Tell the office who should be copied when you book. Call 0141 459 1302 if you need it sent again.

Where is OVM based?

OVM Ltd, 48 West George Street, Glasgow, G2 1BP. Telephone 0141 459 1302.

Every job, evidenced

Send the registration and both postcodes. The digital proof comes with the movement, not as an add-on.

Instant Quote0141 459 1302