Dealers

What to confirm before you book a trade plate driver

Dealers already have posts on failed collections, part-ex, one registration and release codes. Controllers still send half a job and then ring at noon asking where the car is. This is the checklist the office runs before a driver leaves. Bookmark it. Hand it to whoever books. Instant quote on this page or call 0141 459 1302.

OVM Ltd, Companies House SC834621. Digital proof of collection and delivery provided. 0141 459 1302.

Last updated 5 September 2026.

Written by the OVM office.

OVM Ltd, 48 West George Street, Glasgow, G2 1BP. Telephone 0141 459 1302.

Instant Quote0141 459 1302

Instant Quote

Registration, both postcodes, date, name, company, phone and email.

Company or individual
One booking
One registration
Both ends
Postcodes and job type
Must be
Legal to drive
Office
0141 459 1302

  • Our own software

    Every job is booked, tracked and closed in software we built for the motor trade.

  • Always driven

    Moved under trade plates by a driver, never loaded onto a transporter.

  • Fully insured

    Motor trade road risk while the vehicle is driven on our plates.

  • POC and POD on every job

    Digital proof of collection and delivery provided when the vehicle is handed over.

On this page
  1. The five things that stop a booking leaving the office
  2. What we refuse to pretend
  3. What to paste into the quote notes
  4. Who should own the booking at the dealer
  5. Confirm it, then send the form
  6. Common questions

The five things that stop a booking leaving the office

OVM is a Glasgow motor-trade office. We drive one roadworthy car or van on trade plates, Nationwide. Valid MOT. Digital proof of collection and delivery. Not a transporter. Not a non-runner.

1. The registration. One VRM. Not a stock number. Not "the black Golf on the front row". If you have five cars going the same way, that is five driven jobs or a truck. Plates move one registration at a time. The long answer is on one registration per trade plate booking.

2. Both postcodes and the job type in one line. Collect and deliver. Plus what the afternoon actually is.

Site transfer between your own roofs. Retail handover to a named buyer. Part-ex still on a customer's drive. Auction lot after release.

Same plates. Different notes. If you only send two postcodes, the office has to guess. Guessing is how a stock price lands on a customer door. The hub that splits dealer jobs is dealer delivery. The method page is vehicle movements.

3. Roadworthy and legal to drive. Valid MOT where one is required. Drives, steers, brakes. Fuel or charge for the first leg.

No MOT is not an OVM job, even if it is "only down the road". We will say so rather than send a driver to fail. See can you move a car without an MOT on trade plates.

4. Keys, contact and access. A mobile that rings. Someone who actually has the keys. Gate code or yard contact if it is not a public road.

Part-ex still on a customer's drive needs that person (or their named stand-in) to be there. "They might be in" is how you buy a wasted journey. See part-ex collection on trade plates.

5. Release, if it is behind a compound gate. Release code or buyer reference confirmed with the site. Named collector if that yard needs one. We do not dispatch on a hope while storage keeps running.

Buying the lot is not the same as being allowed to take it. See auction release codes, named collector at the auction gate and auction collection.

Dealer deliveryVehicle movementsAuction collection

What to paste into the quote notes

Registration. Both postcodes. Date. Company, phone, email. One line of job type. Named contact at each end. Release details if it is auction. Write "van" if it is a van.

Examples that work:

  • Dealer transfer, both roofs manned.
  • Retail handover after 4, customer aware.
  • BCA Glasgow after release, into our prep.

Who should own the booking at the dealer

Sales promised a time. Prep has the keys. Accounts has the purchase order. The driver needs one of those people named, not all three arguing after he is in the yard.

Put a mobile that answers. If sales owns the customer handover, sales is the contact. If prep owns the stock transfer, prep is the contact. A showroom dump from the switchboard is how a collection window dies.

Do not copy last week's notes onto a new registration. Last week was a compound after release. This week is a cul-de-sac. Same plates. Different job.

That is enough for Instant Quote. The form on this page. Or 0141 459 1302.

A dealer handover booked after the trade plate checklist is confirmed

In practice

Confirm it, then send the form

Registration, both postcodes, job type, keys and release. Then Instant Quote. Not a half job at noon.

Questions

Common questions

Prefer to speak to someone? Call the team.

Instant Quote0141 459 1302
Is this the same as a rate card?

No. The checklist is what makes a driven quote real. The price is the job on the day, not a mileage chart.

Can accounts send a PO without the VRM?

We can talk. We cannot finish a driven quote without the registration and both postcodes. Lists are fine. Blank lines are not.

What if the car is ready but the buyer is not?

Hold the booking. A retail handover without a named person at the door is a failed collection waiting to happen. Tell us when they are actually there.

Do you only work with franchise groups?

No. Franchise, independent, van centre, auction buyer. Same form. Authority to take the vehicle and someone who knows we are coming.

If the five checks are true, book it

Use Instant Quote on this page. If one of them is missing, fix that first. Call 0141 459 1302. Office in Glasgow. Work Nationwide.

Instant Quote0141 459 1302